Tag : data-backup

My Flashdrive is not a backup

thumbdrive

Many a times we hear people telling us that they use flash drive to store and work on important files and that is the only copy of the data they have to work on . I frowned whenever I hear words like that because that sounds so risky.

Maybe it sounds risky to me because I have seen so many cases of things gone wrong:

-data gets corrupted in the storage device

-data accidentally deleted by someone or even yourself

I will like to take this opportunity to say a few things that will probably save us the agony of having to look for data recovery centre to save our files when bad things happen (corrupted data or hardisk crash) and also save us the heart pain of parting with our precious money. Of course, when bad things really happen despite us having taken all precautions, the data recovery centres are always there to help us.

But I have to make the point here: Most of the data loss cases can be minimise, if only we started with good backup habits at the start.

Bad things happen, at one time or another. Maybe the harddisk in the computer crashed or the pictures in the portable external harddisk suddenly goes corrupted. Imagine all your holiday photos go missing or accidentally gets deleted. What about the fresh new harddisk you just bought one month ago crashed moments ago.

To make matters worse, there is only one copy of these precious memories. Imagine the loss of precious memories that you may risked not ever getting back.

The fact is that we can often reduce such bad things from happening by keeping a few basic habits in practice. One of the things I often advise is: Always backup your files.

Keep 2 copies of the file :

The most basic form of data backup is simply by keeping 2 copies of the important files. The file which you are working on should always have another copy regularly backed up in another location. It can be a portable hardisk or a network drive. So long as the working file is regularly being copied to another storage device. That in itself is a backup.

Many people now keep copies of files on cloud storage. That is also another form of backup. In fact, there are even settings for photos taken in mobile phones to be automatically backed up on to cloud storage and there are plenty of free ones out there for the public to sign up and use.

A copy of the file being worked on and constantly being passed around without any duplicate is not a backup file. If the data is important enough, please make copies of it and keep it in another location.

If you have large files and lots of data being updated frequently, it will indeed be quite a chore to copy all these files and overwriting them everyday.

Using Software to do the work:

The reason why we even use computer is to improve the way we work, hoping that it will help us to save time. So when there is a lot of copying to be done, do not do manual file level copying.

Its not productive and you get bored after doing it for a short time.

So we use software to do the job. There are quite a few softwares in the market ( some are even free) , which does the job of scheduling regular backup for selected folders and files. So long as the computer is powered on during the designated period, the program will do its job dutifully, running the backup task at the backend.

In fact, these days some of the backup programmes comes bundled with the external harddisk purchased off retail shelves. If you are just going to do files level backup ( ie, keeping an additional copy of the files in another storage location), you can also try Microsoft Syntoy ( which is free for download)

Syntoy does not come with scheduler within the program itself, so you have to run it whenever you want to backup the files. Generally, its good for files which you need duplicate copies but not regular backup.

Anyway, the point to drive across today is that there are ample solutions out there to start doing some form of data backup and it is not nearly as hard as you think.